The EPA’s Construction Fleet Inventory Guide is designed to help fleet owners build an accurate inventory of construction equipment and vehicles. Having this fleet inventory is an essential component for most clean diesel grant applications.

This comprehensive guide contains many useful photos and specific directions for how to locate vehicle and engine information such as make, model, model year, horsepower and more.

Download the EPA’s Construction Fleet Inventory Guide

Grant Application Requirements from Partners:

Section 1. Project Summary

The work plan needs a detailed project description, including the following information:
• A discussion of how the applicant has weighed the available/eligible technology options for the target fleet and has arrived at the chosen diesel emission reduction solution(s).
• A detailed timeline for the project including milestones for specific tasks, such as bidding, procurement, installation and reports.
• The roles and responsibilities of the Applicant organization and any other project partners or contractors.
• Information on the sustainability of the project beyond the assistance agreement period, including a discussion of whom or what organization(s) will retain ownership of any vehicles, engines and/or equipment purchased with funding from this project.
• A demonstration that the project meets the Restriction for Mandated Measures in the RFP. If the project takes place in an affected area, or includes affected vehicles, engines or equipment, the Applicant must clearly demonstrate that emission reductions funded with EPA funds will be implemented prior to the effective date of the mandate.

Section 2. Environmental Results – Outputs and Outcomes

This section of the work plan includes a discussion of the outputs and outcomes of the project as defined in the RFP. Specific outputs and outcomes need to be included. Applicants must describe what measurements will be used to track and measure progress towards achieving the expected outputs and outcomes and how the results of the project will be evaluated. Applicants can contact Sara Sanderman at AEMP for additional information in calculating emissions reductions.

Section 3. National Programmatic Priorities

This section of the work plan must address how the project will achieve each of the following programmatic priorities. Priority for funding will go to projects that accomplish the following:
• Maximize public health benefits;
• Are the most cost-effective – applicants should contact Sara Sanderman at AEMP for details on calculation
• Are in areas with high population density, in areas with poor air quality (including nonattainment or maintenance of national ambient air quality standards for a criteria pollutant; Federal Class I areas; or areas with toxic air pollutant concerns) – applicants should include a description of the air quality of the area affected by the project;
• Are in areas that receive a disproportionate quantity of air pollution from diesel fleets, including truck stops, ports, rail yards, terminals, and distribution centers or that use a community-based multi-stakeholder collaborative process to reduce toxic emissions – applicants should include information on the quantity of air pollution produced by the diesel fleets in the area affected by the project;
• Include a certified engine configuration or verified technology that has a long expected useful life – applicants should include a description of any certified engine configurations or verified technologies to be used or funded by the project, including expected lifetime of said engines and technologies;
• Maximize the useful life of any certified engine configuration or verified technology used or funded by the eligible entity – applicants should include information on the age and expected lifetime of the vehicles, engines and/or equipment targeted for emissions reductions;
• Conserve diesel fuel; and
• If applicable, utilize ultra low sulfur diesel fuel (15 parts per million of sulfur content) ahead of EPA’s mandate for non-road engines – applicants should include a description of the diesel fuel available in the areas to be served by the project, including the sulfur content of the fuel.

Section 4. Regional Significance

This section of the work plan must address how the project will address and achieve the Regional Priorities of the EPA regional office which covers the project location and to which the proposal is submitted. To find out which region your project is located in, click here. Once you know your region, please talk to Sara Sanderman at AEMP or refer to the RFP to learn what projects and priorities your EPA region seeks to address.

Section 7. Budget Detail

This section of the work plan is a detailed description of the budget, and must include a detailed discussion of how EPA funds will be used. Applicants must itemize costs related equipment, supplies, contractual costs, and total costs.
If the project budget includes any cost-share, mandatory or voluntary, the Budget Detail portion of the Work Plan must include a description of how the applicant will obtain the cost-share and how the cost-share funding will be used. If EPA accepts an offer for a voluntary cost-share, applicants must meet their sharing commitment as a legal condition of receiving EPA funding. If the proposed cost-share is to be provided by a third-party, a letter of commitment is required.

The EPA’s Construction Fleet Inventory Guide

is designed to help fleet owners build an accurate inventory of construction equipment and vehicles. Having this fleet inventory is an essential component for most clean diesel grant applications.
This comprehensive guide contains many useful photos and specific directions for how to locate vehicle and engine information such as make, model, model year, horsepower and more.

Download the EPA’s Construction Fleet Inventory Guide